St. Louis Rebels Minutes

May 11, 2009 – Stratford Inn

Meeting called to order at 7:05 a.m.

Present: Dave Weiss, Stephanie Weiss, Brad Sweeney, Ruth Gilbert, Ross Behrens, Linda Schmidt, Robin Mazo, Rick Gendron, Lisa Gendron, Penny Davis, Kelley Morris, Heather Douglas

Absent: Katie Slater, Linda Guetterman, Ginger Johnson

Opening comment: Make sure everyone is doing their jobs, following through on tasks so nothing is missed.

Minutes – Motion to accept the minutes as written made by Brad Sweeney, seconded by Ross Behrens. Motion carried.

Financial Report: Several overages and shortages. Reminder to make notes to be left in the register to account for over rings & under rings. Need to start with more ones – maybe $30 in singles. Penny made a motion to increase the cash in drawer to $75 to allow for enough change. Preferably $50 in ones, the rest in fives. Kelley seconded, motion carried. Ending bank balance: approximately $10k

Payment to DJ’s & Instructors will go to monthly payments.

Carl Dunajcik won the ticket to Wisconsin Dance Challenge. He cannot attend, so we will redraw a winner Friday night.

Progressive Raffle:

This will be done via a payout from the register, to begin at the first dance in June (6/5/09)

Stephanie has implemented a spreadsheet in the Member Database Excel workbook to randomly choose a winner each week.

She will check to see that the chosen member has a current membership status (as opposed to expired).

If current, she will bring that member's name to the dance to be announced.

If not current, she will have the spreadsheet choose another winner.

If the chosen winner is present at weekly dance, s/he wins the pot.

If the chosen winner is NOT present, the pot grows by $25 for the next week's winner.

The winning pot starts at $25... growing to a cap of $300 if not won.

Brad made the motion, Ruth seconded. Motion carried.

Membership: New membership structure begins July 1. Color memberships cards to change each year.

Elections: Linda Guetterman is running the elections this year. Vice President, Treasurer and 4-Board his responsibilities.

Members Meeting: Brad suggested having the members meeting on a workshop weekend before the workshop begins. It was recommended that we have the first one at 9:00 a.m. on Saturday, May30.

Limit the announcements to 30 minutes, leave the remaining 30 minutes to questions. Eliminated the board member job descriptions.

Have a suggested having a podium of sorts for members to come to pose their questions to maintain order.

Workshops: August Workshops: Suggested Pros; Jason Barnes & Erica Berg; Christopher Hussey & Katrina Branson; Kyle Redd & Sara Van Drake. Lisa suggested that we extend Doug Rousars trip to a workshop weekend. Dave will talk to Matt about an October or November date. Heather is taking on the Workshop Coordinator role with board approval.

Hand Stamp: Board discussion showed that no one felt that there was any need.

Board Buzz: Overview of the minutes to be posted online in lieu of full version . Kelley made a motion, Heather seconded. Motion carried.

Junior Funds: $524 balance, Ruthie is owed $60 from the purchase of the roses.

MMISL: Based on the fact that there was no ownership by Cory Johnson of the Trademark “Meet Me in St Louis Swing Dance Championships,” at the time of the board vote (October 2008) therefore no money can be paid.

“Penny asked if we had transferred the ownership of the name, Meet Me in St Louis” from Cory Johnson to the Rebels – A cost of approximately $350 within the next 12 months when the cash flow allows. Ruth Gilbert seconded. Motion carried unanimously.”

Rick Gendron made a motion to pay Ruth Gilbert to make 20 MMISL seat savers and blind folds (qty. tbd). Brad seconded. Motion carried.

Dave talked about a progressive J&J with a MMISL pass as the prize. Brad will lay this out.

Events - We have to promote the events, collaborating and coming up with a list to agree to promote heavily. This will be added to the agenda for next month.

Motion to Adjourn made by Penny at 9:16, Brad seconded, motion carried.

For the good of the order.

Respectfully submitted by Penny Davis (for Linda Guetterman).