St Louis Rebels Board Meeting Agenda
CALL TO ORDER
Meeting
called to order 7:03pm by Dave Weiss.
Board Members Present: Dave Weiss, Stephanie Weiss, Kelley Morris, Linda
Guetterman, Ross Behrens, Ruth Gilbert, Penny Davis, Brad Sweeney, Rick
Gendron, Lisa Gendron, Heather Douglas, Robin Mazo
Board Members Absent: Katie Slater,
Ginger Johnson, Linda Schmidt
Opening Comments &
Announcements: NONE
Review/Amend/Approve Minutes from previous Board Meeting:
Suggestion made to add
“Action statement box” to minutes or create board web page to relay this
information. No vote taken.
Motion
to approve the minutes from the February 9, 2009 board meeting as amended made
by Penny, seconded by Brad. Motion
carried unanimously.
· Free entry rules
A. First time
visitor.
Motion to
allow first time visitors one free entry at board member discretion made by
Heather, seconded by Penny. Motion
carried unanimously.
B. 100 mile rule
for out of town visitors.
Motion to
repeal the 100 mile rule made by Penny, seconded by Kelly. Motion carried unanimously.
C. Dave: Recommendation to allow free membership/admission
to Allen
Kircher as
the Rebel’s attorney, for as long as he continues this responsibility. Motion made by Dave, seconded by Kelly. Motion carried unanimously. Stephanie will issue free admission card to
Allen.
· Constant Contact
To allow flexibility in
upgrades for the Out & About Newsletter, motion made by Penny to remove the
limit on the annual cost of Constant Contact, seconded by Kelly. Motion carried
unanimously.
· Pro-Rated Membership
Stephanie distributed two versions of pro-rated
scheduling for annual membership renewal.
Suggestion for color-coded membership cards, new color each year, with renewal
due by first of the month. Motion to use
Prorated Membership Version B with color-coded cards made by Penny, seconded by
Brad. Motion carried unanimously.
Stephanie will calculate roll-over fee effective April
1, 2009. Color-coded cards effective
July 1, 2009 with current membership expiration monthly.
Motion by Lisa to repeal free entry when renewing on
Friday evening, seconded by Heather. Two
opposed, motion passed.
Procedure for accounting of membership fees into register
vs using membership envelope tabled for further discussion.
· Progress on multi-signer credit card pending nonprofit
status approval.
· Weekly/monthly financial statement from Kelly
Register needs key for non-Rebels Juniors $2, classified
as anyone under the age of 21 as defined in the club bylaws. Juniors funds at $624, with $400 for Chicago. Board requesting information on income and
expenditures for juniors.
· Voting on member-only perks based on previous board
discussion of options:
The following member benefits will be allowed:
*Birthday-free
entrance on the first Friday of birthday month, coincides with cake and
decorations on that Friday.
* Randomly distribute drink
tickets of specific value to members showing Rebels card.
* Hold random raffle drawings
and progressive give-aways for card-carrying members.
*Continue $10 discount on
MMISL tickets by specified deadline as currently listed.
Motion to approve these benefits as identified above
made by Kelly, seconded by Lisa. Motion
passed unanimously.
Other suggestions included ladies-free night, free
entrance for ladies on Mother’s day weekend, free rose or candy on certain
days, 5th Friday of month members free. These suggestions did not pass vote count.
· Update on instructor's meeting and new syllabus
Brad: advanced
basic syllabus is ready, discussion regarding holding three lessons in Gazebo Room,
difficulty due to size of classes and limited space. Suggestion made to try three classes in
April. Advanced basic and Intermediate/advanced,
$3 fee. Explain the different options
for classes at the register. Revisit
this idea in May.
Dave: No flyers have been printed, information is available
on website.
Discussion of need to reduce
costs of flyers: carry basic information only, half-page vs full page, b&w
vs color paper, reduce the number printed for front table vs putting one on
each table. Consensus of board to
continue flyers promoting workshops, Sat night dances, etc. Some confusion about workshop weekends being combined
with West Meets East dances.
April 18 is booked, flyers
available, consensus of board to put flyer on website.
Discussion: Ross voiced concern about changes in election
of board, elected vs appointed positions with no term limits. Penny noted this allows president and
executive board the ability to restructure as needed. Rick added that the board has always had
openings until recently. Updated ByLaws will be voted on at next meeting,
pending legal suggestions from Allen.
Amount of salsa music played
will be at DJ’s discretion.
Penny: certificates needed for passes, Rebels
members will be encouraged to volunteer 1-2 hours of their time unreimbursed,
identified board member responsibilities.
Sponsorship: major issue, formal
letter needed requesting sponsorship. Everyone
needs to investigate potential sponsors.
Sponsors may be listed in program or have a large banner for
advertising.
Being hosted by Rebels, Brad
& Kelly responsible for wine and beer.
Discussion on how this affects
club and finances, club member benefit vs encouraging individuals to not take
lessons. With instructor’s consent, paying
participant can video at the end of the lesson, club cannot be held liable for
members burning copies. No taping will
be allowed during lessons or workshops.
Due to previous agreements,
the GGW video will be distributed for the cost of materials.
From LindaS, the club already
owns a reconditioned laptop donated by Mike Bicklein. The purpose of laptop would be for paperless on-line
registration and pre-sales for workshops, membership applications, etc. with
individual log-in, using PayPal rather than needing credit card imprint. Motion to purchase new laptop not carried. Discussion tabled pending further research.
Concerns about lost items or
unapproved copies being made were voiced.
Motion made by Penny to retain club videos for display or promotional
purposes and to dissolve video library for rentals, seconded by Rick. Motion carried unanimously.
None
See above.
Motion to adjourn made by Rick,
seconded by Dave. Meeting adjourned at 9:40pm. Next scheduled board meeting will be Monday,
April, 13, 2009, 7pm at Stratford.
Respectfully submitted;
Linda Guetterman
Secretary, St. Louis Rebels