St Louis Rebels Board Meeting Agenda
Meeting
called to order 7:01pm by Katie Slater.
Board Members Present: Dave Weiss, Stephanie Weiss, Kelley Morris, Linda
Guetterman, Ross Behrens, Ruth Gilbert, Penny Davis, Brad Sweeney, Robin Mazo, Heather
Douglas, Rick Gendron, Lisa Gendron, Katie Slater
Board Members Absent: Ginger
Johnson, Linda Schmidt
Opening Comments & Announcements
Penny will take minutes at
next month’s meeting.
Motion
to approve the previous board meeting minutes as written made by Penny,
seconded by Brad. Motion carried
unanimously.
·
Financial Report
from Kelley
Profit/loss comparisons distributed. Previous debt has been paid and club account
is currently in the black for the first quarter of this year in comparison with
last year. Multi-signer Club credit card
still pending. Recommendation made to
specify beginning and ending balance each month and to clarify items covered in
miscellaneous section.
Motion to accept treasurer’s report made
by Penny, seconded by Dave. Motion
carried unanimously.
·
Bylaw Revision
No additional suggestions from our
attorney at this time. Discussion regarding
elected vs appointed positions on the board.
Executive positions will continue to be directly elected. Nine board positions will be by general
election with specific responsibilities determined by the board. Two “at-large” positions will be appointed by
the board. Comments regarding democratic
process vs flexibility needed to fill open positions.
Vote on revised bylaws requires approval
of 2/3 of board members present for ratification. Motion by Penny to approve bylaws as written pending
any changes recommended by Club attorney, seconded by Brad. 12 in favor, one opposed. Motion carried.
·
Free entry rules
revisited, continue as previously determined.
·
Progressive
Raffle
Rick and Lisa are preparing plan for
implementing progressive raffle and recommend tabling for further details and
discussion.
·
Rebels charter and
nonprofit status are up to date.
·
Federation Picnic
– May 3rd, 12noon until 6pm, 500 people expected.
Tickets are $5, flyers are
available. Some food, including drinks, is
provided with everyone bringing side dishes.
See flyer for alpha list for side dishes. Brad and Kelly responsible for ordering
drinks and ice. Coolers are needed. Volunteers needed at registration, see Penny
for schedule. Lisa working on dance
contest. Raffle sales for cruise, $10
each. Kids table by Ruth, needs toys and
volunteers.
Motion to approve $50
donation from club to offset picnic costs made by Dave, seconded by
Heather. Motion passed unanimously.
·
Update on
prorated membership cards
Stephanie making progress on
this, blank key needed on register.
·
Rebels
financially backing other groups when bringing in pros, etc.
Our pro schedule is already
set and budgeted. Additional pros in
town through another person/organization may be hired for a Friday evening
workshop, if they desire, at regular instructor fees.
·
MMISL
Penny discussed DJ’s,
vendors, and photographers, schedule is in progress, committees are forming. Pro negotiations and contracts are still in
progress.
·
Matt and Crystal
– November Workshop
Lisa made a motion to bring
in Matt and Crystal for the pre-scheduled Pro Workshop Weekend in November, seconded
by Penny. Motion passed unanimously. This
includes a Saturday night West Meets East dance. More on this later.
·
John Lindo
workshop weekend to include Saturday night dance, May 30, in the
ballroom. Advertising needed. Food may be included with the proceeds split
with Stratford. Cost will be $10 for
members, $12 for nonmembers.
·
Juniors Update – Juniors
fund information presented by Kelley.
·
Brad-discussion
of Instructor Obligation rule #8. In
general, instructors should not be
promoting themselves during
the time they are instructing for St. Louis Rebels. Each instructor may bring their own appropriate
flyers, which may be left on the flyer table.
General notice that flyers from instructors are available will be
included during announcements at the Friday night dance.
Motion to adjourn made by
Penny, seconded by Brad. Meeting
adjourned at 9:18pm. Next scheduled
board meeting will be Monday, May 11, 2009, 7pm at Stratford.
Respectfully submitted;
Linda Guetterman
Secretary, St. Louis Rebels